ACCOUNTS PAYABLE ASSISTANT

Description

The Accounts Payable Assistant is a full-time support member reporting directly to the Finance Manager and indirectly to the Director of Business and Finance.

 

Responsibilities

• Accounts Payable: 

• Post all invoices for all campuses as they arrive.

• Research validity and verify approval on all purchases.

• Prepare AP invoice proof list report prior to check printing. 

• Print out AP checks.

• File all AP invoices.

• Backup for Weekly Amex reports and collection.

 

• Payroll: 

• Review hours posted in TimeClock Plus system.

• Notify supervisors of overtime, unapproved hours & time-off requests. 

• Process hourly payroll.
   

• Benefits:

• Reconcile and pay insurance invoices.

• Add and delete employees from insurance as needed.

• Update employee information as needed.

 

• HR Assistance:   

• Prepare new hire file when a new employee begins the hiring process.

• Print all new hire paperwork sent by the HR Consultant for the files.

• Meet with the new hire and finish filling out all the employment paperwork needed. 

 

• Security Access:

• Create and provide Security Access Badges to the Palmetto Bay Campus to staff and volunteers. 

• Update and maintain Security Alarm Access to the Palmetto Bay Campus.

 

• Benevolence: 

• Follow and document the benevolence team response to requests.

• Post data and scan documents to attach with Personal Profile.

• Make all requests for payments.

 

• Cash Management:

  • Assist on Monday mornings processing contributions.

 

Minimum Requirements:

• 1-3 years accounts payable experience

• Knowledge of general accounting principles, regulatory standards and compliance requirements

• General math skills

• PC proficiency (Word/Excel), including the ability to operate computerized accounting and spreadsheet programs

• Highest degree of accuracy, thoroughness, attention to detail and confidentiality 

• Excellent data entry skills

• Excellent analytical, problem-solving and decision making skills

• Effective verbal, listening and written communication skills

• Effective organizational, stress and time management skills

• Demonstrates a sense of urgency and ability to meet deadlines

• Ability to work independently and as a team member

 

If this sounds like the right fit for you, please apply and attach your resume.  This position is onsite at our Palmetto Bay Campus.